New Employee Orientation

UT's Department of Human Resources provides a New Employee Checklist to assist you with completing all the required on-boarding items within your first month on the job. This checklist includes essential documents that must be completed by you, as well as helpful information about benefits, compliance, and training. Completing this checklist will help ensure you are paid and receive employee benefits in a timely manner.

Please work with our department's administrative and accounting team to complete this process according to the timeline listed on the checklist webpage.

Meet your fellow faculty and staff by visiting our Faculty & Staff Directory.

Visit our contact information page to learn who your contacts are for various department needs.

To see what's happening in the department, visit the UTCS Calendar. Our schedule is packed with colloquia, industry events (Friends of Computer Science), student organization events, and more.

UTCS Direct is your portal to a host of valuable forms, applications, and policies unique to our department. You'll probably want to bookmark it!

Visit the university's Emergency Website for the latest communications from The University of Texas at Austin in the event that there is an emergency. The website provides information on emergency preparedness at the university, as well as additional resources for communications and information during a technical outage or university emergency.

To reach university police, you can call 911 from any campus phone.

You will need a UTCS account to access your department email, sign on to a department-owned computer, or to access most department applications. Your supervisor will need to open a Help Request or email help@cs.utexas.edu with your EID to have you added to our roster. After that, you can sign up for your account here. After the account is obtained, machine access can be requested via a help request.

For basic wireless internet access, you can log in to UT's restricted wireless access "utexas" using your high-assurance EID.

For access to the department network, see the network documentation page for instructions.

After-hours building access is gained through your UT ID card. There are card entry doors on the south side of the South building, and one each on the north and south sides of the North building. If your UT ID card does not allow you access, please open a Help Request or email help@cs.utexas.edu.

To obtain a key to your office, please request a key slip from your supervisor. You can take the key slip (along with your UT ID card) to Locks & Key Services, located in the Services Building on 24th St. near San Jacinto.

Cabinet and drawer keys are handled in the department. If they were not left in the office, ask your supervisor if they have them. Otherwise, they can be requested via a Help Request or by emailing help@cs.utexas.edu.

Faculty and staff will be assigned a mailbox in the mailroom, GDC 2.304, inside the admin suite. The suite is open M-F, 8:00am-5:00pm. After hours, you’ll need to use your ID card to enter. To have mail sent to your box, you can have it addressed as follows:

(Your Name)
Department of Computer Science
GDC (Your office number)
2317 Speedway, Stop D9500
Austin, TX 78712

Copiers are located in the mailroom, GDC 2.304, inside the admin suite. The suite is open M-F, 8:00am-5:00pm. After hours, you’ll need to use your ID card to enter. An access code for the copy machines can be obtained by filling out a Copier Code Request.

The department maintains a supply of general office supplies, such as paper, pens, notebooks, and dry erase markers, for faculty and staff to use. You can pick some up by visiting the mailroom in GDC 2.304 or the Purchasing office in GDC 2.822.

New purchases will need to be requested via a Purchase Request so that the department's purchasing officer can procure it from an approved vendor. Please note that it is never acceptable to personally purchase items and request reimbursement, nor are you authorized by the university to sign any contracts or make any purchasing agreement on behalf of the university.

Large purchases (over $15,000) fall under special purchasing policies, including a bidding process and additional levels of approval. The process for these orders can take longer than expected, so please submit your purchase request as early as possible to get this process started.

Faculty and staff can browse UT Market, the university's interactive shopping app, to see contract prices from a few of our approved vendors, such as Dell and the Campus Computer Store. You can customize a shopping cart and send it to the department purchasing officer to supplement (but not replace) your purchase request. This is especially helpful when purchasing custom computers and servers. For information on how to do this, or for any other purchasing questions, please contact purchase@cs.utexas.edu.

Employees are required to fill out weekly electronic timesheets within Workday.

To request a room reservation, visit the Room page of the UTCS Calendar. Rooms can be requested by clicking the [+] in the top right corner of the date of the event on the appropriate calendar. Your reservation will not be finalized until the department's room scheduler has reviewed and approved.

Classroom reservations for university courses are handled by the department's course scheduler.

The UTCS Talk/Event, Research Poster and Creative Services Request application is located here. There are three separate forms in this application:

1. UTCS Talk/Event Request - for staff, faculty and outside parties to submit a talk or event.
2. Research Poster Printing Request - for faculty and grad students to request to have a poster printed.
3. Creative Services Request - for faculty and staff who need a poster, brochure, etc. designed and/or printed.

You can ask questions or report issues to the tech and facilities support staff by opening a Help Request or emailing help@cs.utexas.edu. If you're not sure who to contact, open a helpreq, and your ticket will be forwarded to the appropriate party.